First Year Summer Planning Calendar

The summer 2023 first year summer planning calendar is designed to help first year (freshmen) remain organized as they prepare to begin classes in the fall.

We highly recommend that you keep yourself on this schedule in preparing to start your first year at Salem State University. Please note some programs and requirements are for first year students only (not transfer students). For program-specific activities, transfer students should contact the orientation office or the first year experience office with specific questions.

Tips

  • Students are encouraged not to wait until the deadline to complete the task, the earlier you complete it, the better.
  • Many of these calendar items will assist you in completing the Move-In Policy (if you are living on campus): (1) having your bill settled and (2) your immunizations up-to-date and approved in advance of move-in.
  • Plan your summer now as orientation and welcome week (activities prior to the first day of classes) are mandatory.
  • More information about calendar details can be found on the New Students webpage or “Ask the Viking” by using the search bar.
  • All university business is managed through your Salem State email and Navigator account. It is important to check these accounts on a regular basis.

Contact Information

Contact us if you have questions about deadlines, recommendations, or becoming a Viking:

FIRST YEAR EXPERIENCE (FYE): 978.542.2618  firstyear@salemstate.edu

STAY UP TO DATE ON ALL DEADLINES BY FOLLOWING FYE ON SOCIAL MEDIA:  Facebook (Class of 2027) page, Instagram (firstyearsuccess), or Twitter (fysuccess) FYE shares reminders and answers questions about all of these deadlines on those channels.

STUDENT NAVIGATION CENTER: 978.542.8000  navcenter@salemstate.edu

ORIENTATION: 978.542.7455  orientation@salemstate.edu

COUNSELING AND HEALTH SERVICES PORTAL LINK: http://chsportal.salemstate.edu

Important Dates and Deadlines for Fall 2023

March 6  Option to select your summer orientation date and your first year seminar opens in Navigator. - for more information: visit the Orientation Website.

April 2023  Housing rates for 2023-2024 will be announced - for more information: visit the Residence Life website

May 5, 2023  Housing Deposit Due - for more information: visit the Residence Life website

May 15, 2023  Ensure that transcripts for any dual enrollment courses taken at another university have been requested to be sent to Salem State.

May 30, 2023 AT NOON  Deadline to select a first year seminar in Navigator - for more information: visit the First Year Experience website.

June 1, 2023  First Day to Log in and Complete the Online Prevention Program - for more information: visit the Orientation website.

June 2, 2023

  • Begin gathering documentation to submit to disability services for requested fall semester accommodations - for more information: visit the Disability Services website.
  • Transfer Students Request Final Transcripts with Spring Grades and Degrees.
  • Recommended deadline to join the Class of 2027 Facebook group (note, if your profile nickname is different from your admissions materials, please watch for a private message asking you to confirm your student ID number before we can add you) OR to follow First Year Experience on Twitter or Instagram. 

June 5, 2023  Recommended deadline to download the Navigate app in Google Play or the App Store

June 6, 2023

  • Begin uploading your immunization records to your student health portal following the instructions on the document loaded at the bottom of this page (23-24 Health and Immunization Form) - for more information: visit the Counseling and Health Services website.
  • Double-check (and update if necessary) your home address and contact phone numbers in Navigator (INSTRUCTIONS LINK) since mailings will be going to you over the summer and you may be receiving important phone calls regarding your account or processes.

June 5-15, 2023  IN-PERSON ORIENTATION DAYS (selected days) - for more information: visit the Orientation website.

June 17, 2023  FIRST TO KNOW SESSION - 4pm via Zoom:  Learn more about completing your housing application forms that are due on June 20 with staff from Residence Life.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.

June 19, 2023  University is closed for the Juneteenth Holiday (offices are not open for business and emails are not responded to on this day

June 20, 2023 

  • Opportunity to sign up for specific coaching programs goes live at NOON (Emerging Scholars, STEP, RISE, La Vida Scholars)
  • Housing Application (if you've paid your housing deposit, forms are available in your Housing Portal) - for more information: visit the Housing Portal or the Residence Life website.  If you selected interest in Gender Inclusive Housing, you MUST fill out the specific gender inclusive housing agreement in your portal by this day
  • Complete the online Gassett Fitness Center Registration Form/Facility Access Waiver before your first visit to the fitness center. For incoming students, facility access begins following orientation with successful completion of the registration form and a valid ClipperCard.

June 24, 2023  Schedule a summer appointment for July or early August to disclose and discuss any fall accommodation requests (email disability-services@salemstate.edu to schedule)  For more information: visit the Disability Services website.

June 27, 2023 

  • FIRST TO KNOW SESSION - 12pm via Zoom:  Learn more about completing your housing application forms that are due on June 20.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.
  • FIRST TO KNOW SESSION - 6pm via Zoom:  Learn more about the First Year Day of Service (sign-ups open tomorrow).  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.

June 28, 2023

  • Opportunity to sign up for first year day of service opens at NOON - for more information: visit the First Year Experience website.
  • FIRST TO KNOW SESSION - 6pm via Zoom:  Learn more about completing your health and immunization requirements (and how to submit them) with Health Services.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.

June 29, 2023 

  • FIRST TO KNOW SESSION - 4pm via Zoom:  Learn more about the resources offered by Disability Services and the academic accommodations process with staff from Disability Services.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.
  • FIRST TO KNOW SESSION - 6pm via Zoom:  Learn more about the online housing selection process that occurs tomorrow with Residence Life staff.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.

June 30, 2023  First year student Housing Selection - for more information: Instructions will be sent via email to your Salem State University email (always check your junk folder for emails as well).

July 1, 2023  Housing Assignments are finalized and posted in the Housing Portal - for more information: visit the Housing Portal.

July 4, 2023  University Closed for July 4th Holiday  (Offices are not open for business, and emails are not responded to on this day).

July 6, 2023  FIRST TO KNOW SESSION - 2pm via Zoom:  Learn more about making any potential changes to your schedule or about declaring a major with staff from Academic Advising.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.

July 7, 2023  FIRST TO KNOW SESSION - 6pm via Zoom:  Learn more about purchasing textbooks for the fall semester with staff from the First Year Experience office.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.

July 12, 2023  Fall bills become available on Navigator - for more information: view the instructions on HOW TO VIEW MY BILL and HOW TO PAY MY BILL on the website.

July 13, 2023 

  • FIRST TO KNOW SESSION - 12pm via Zoom:  Learn more about how to read and settle your fall bill with staff from the Student Navigation Center.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.
  • FIRST TO KNOW SESSION - 6pm via Zoom:  Learn more about how to read and settle your fall bill with staff from the Student Navigation Center.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.

July 14, 2023

  • Ability to waive/enroll the university health insurance goes live in Navigator (you will need to waive this fee if you are covered by your personal or family health insurance plan) - this process can take up to 10 days to finalize - for more information:  view the instructions on HOW TO WAIVE OUT OR ENROLL IN HEALTH INSURANCE.

July 15, 2023

July 18, 2023  FIRST TO KNOW SESSION - 6pm via Zoom:  Learn more about how to read and settle your fall bill with staff from the Student Navigation Center.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.

July 20, 2023 

  • FIRST TO KNOW SESSION - 12pm via Zoom:  Learn more about how to submit a financial aid appeal regarding your aid package and any special circumstances you may have.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.
  • If interested, suggested deadline to complete a FERPA Release/Waiver which allows the university to speak with identified family members about specific account related items.  If there is not a waiver on file, the university can not provide information to family members.  Learn more by viewing the instructions on Completing or Updating your FERPA Release/Waiver.
  • If interested, suggested deadline to set up an authorized user on Touchnet (payment system in Navigator) - this gives a family member access to view billing information and make payments. Learn more by viewing the instructions on How to Assign an Authorized User.

July 25, 2023  FIRST TO KNOW SESSION - 12pm via Zoom:  Learn more about academic accommodations and the process for meeting with Disability Services.  Staff from Disability Services can answer general questions about resources, documentation, and more.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.

July 29, 2023  Recommended deadline to order a fall MBTA pass (if you want/need one) - forms must be received by August 10 (via mail or in-person only, checks/money orders only) - no exceptions.  For more information: visit the MBTA pass info page.

Last week of July  Fall textbook information becomes available online  (watch the Class of 2026 Facebook page for details on how to purchase books).

Early August  Commuter parking passes become available to purchase.

August 1, 2023

August 1-12, 2023 Students interested in serving in Student Government Association as freshmen senators will be interviewed this week.

August 1, 2023  Book advances at the university bookstore are able to be used beginning today.  NOTE:  book advances are an "advance" on any extra financial aid a student has beyond what they owe for the fall semester, up to $600.  Not all students have an advance.  If not used, the funds will be re-applied to the students account as a credit.  For more information on using or determining if you have an advance, visit the View My Bookstore Advance information on the university website.

August 4, 2023   

  • FIRST TO KNOW SESSION - 2pm via Zoom:  Learn more about settling (paying) your fall bill (due next week) with staff from the Student Navigation Center.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.
  • FIRST TO KNOW SESSION - 6pm via Zoom:  Learn more about settling (paying) your fall bill (due next week) with staff from the Student Navigation Center.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.

August 8, 2023  Commuter parking passes become available to purchase in Navigator.  For more information about parking, visit the Parking website.

August 9, 2023  FIRST TO KNOW SESSION - 6pm via Zoom:  Learn more about applying for jobs on campus with staff from the First Year Experience office.  Go to the First Year Experience website to register for this specific event using the orange "Events" box at the bottom of the page.

August 10, 2023

  • Deadline to settle your fall bill by either (1) having enough financial aid to cover what is owed, (2) paying in full, and/or having a payment plan set up with the first payment made  For more information: visit your Navigator Account.
  • Deadline for immunization compliance. Ensure all Medical Clearances in your health portal are satisified (GREEN). Remedy any unsatisfied immunization requirements (RED) - for more information: Visit the Counseling and Health Services website.
  • Deadline for MBTA pass forms and payment to be received by the Navigation Center.
  • Suggested deadline to adjust your financial aid package (for example, reducing the amount of the loans you have been granted if funds are not needed beyond what you owe for fall).  For more information, view the Instructions on Viewing/Adjusting Aid Packages.

August 12, 2023

  • Recommended deadline to complete entrance loan counseling and master promissory note at fafsa.gov (if required) - for more information: Visit Navigator Account "To Do List" tile.
  • Recommended deadline to submit any required tax verification materials to the Navigation Center (ONLY IF you are selected/required to do so) - for more information: Visit Navigator Account "To Do List" title.
  • Move-in information mailed to your Salem State email account.

August 15, 2023  If you have not yet waived or accepted health insurance, today is the final recommended deadline (as it can take up to 10 days to finalize) - you must waive or accept health insurance before setting up your payment plan to ensure it is accurate - for more information: Visit Counseling and Health Services website.

August 22, 2023

  • Salem State Health and Safety Canvas Module goes live in Compass Canvas Course. Mandatory training for all students.
  • Recommended deadline to download the FREE Salem State Events app from the App Store or Google Play to stay up to date with students programs, events, and activities as well as student organizations.
  • Suggested deadline to have met with Disability Services to discuss any fall accommodation requests (schedule early as appointments fill up quickly) - for more information: Visit Disability Services website.

August 26, 2023  Deadline to finish reading your FYRE book, "College Rules!"

September 1-2, 2023  First Year Day of Service

September 3-6, 2023  Welcome Week activities

September 3-4, 2023  Move in for the residence halls...specific day/times are being finalized (this will be updated)

September 5, 2023 Labor Day Holiday (many university offices are closed)

September 6, 2023  Reminder to have contacted Disability Services if you are requesting fall accommodations for your classes - for more information: Visit Disability Services website

September 7, 2023  FIRST DAY OF CLASSES

September 18, 2023

  • Deadline to complete Viking Plunge Prevention Canvas Courses (Empowering U and Bystander Intervention).
  • Deadline to complete your Online Prevention Program - for more information: Visit Canvas Account.

September 19, 2023  Required Meet your Major event (meetings with professors) for all new students, 11 am - 1 pm: Information on individual faculty advisors is provided at this event. For more information visit the Meet Your Major website.

September 23, 2023  Final deadline to waive/change or enroll in university health insurance. If you have not waived it by this date, you are automatically charged the non-refundable cost even if you have insurance.

September 30, 2023  Last day to ensure immunization requirements have been met to allow for spring class registration

Attachments
22-23 Health and Immunization Form and Requirements

Do You Need More Help?

First Year Experience Office
978.542.2618
firstyear@salemstate.edu
Walk-In Service: 101A North Campus Dining Commons